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Shareholder meetings and elections

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What is Proxy Voting?

As a shareholder, you have the right to attend and vote in shareholder meetings for the companies you own shares in. Voting by proxy allows you to cast your vote prior to the shareholder meeting without attending the meeting in person. Before each shareholder meeting you’re eligible to attend, you will receive an email from Robinhood@proxydocs.com with instructions on how to proxy vote. Eligibility is based on the settled shares you own as of the record date set by the issuing company. The record date is typically 30-60 days before the shareholder meeting. If you have a margin balance, there may be a reduction of voting rights. You can read more about this below in the Shares on Loan: Reduced Voting Rights section.

Here are a few things to keep in mind:

  1. Proxy voting emails will come from Robinhood@proxydocs.com
  2. Proxy voting will be hosted by Mediant on www.proxypush.com
  3. Proxy materials will be provided by Mediant on www.proxydocs.com

Important: You will never be asked to enter your Robinhood username and password to vote or sign in to any of the sites above. Instead, the site may ask for your unique proxy control number as listed in the email.

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Attending a Shareholder Meeting

Shareholder meetings can take place physically or virtually at the discretion of the issuing company. If you would like to attend a meeting, physically or virtually, for a security you own, you can do so by reaching out to ​support@robinhood.com​ after you receive the proxy email. We will provide instructions on how you can attend the shareholder meeting. We recommend that you reach out at least 10 business days prior to the meeting date to allow time for processing. If within 10 days, it will be on a best efforts basis.

As a shareholder as of the record date, you have a few options when it comes to voting and attending a shareholder meeting:

  1. You can vote prior to the meeting by proxy, and not attend the shareholder meeting
  2. You can vote prior to the meeting by proxy and attend the meeting, virtually or in person. Note that the meeting location and format are determined by the issuing company, not Robinhood.
  3. You can vote during and attend the meeting, virtually or in person. Note that the meeting location and format is determined by the issuing company, not Robinhood.
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Shares on Loan: Reduced Voting Rights

When you utilize margin to purchase securities, Robinhood is lending you money. As part of the margin agreement, you are using your purchased shares as collateral for such loans and may give up some or all of your voting rights with respect to such shares held as collateral.

You also may not receive proxy materials for a shareholder meeting for such shares.

You can read more about this in the Robinhood Customer Margin and Short Account Agreement.

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FAQ

What is voting by proxy?

Voting by proxy means that you can cast your shareholder vote without actually attending the shareholder meeting in person. Your vote, cast by proxy, counts the same as if you voted directly at the shareholder meeting.

When will I get a proxy voting email?

You should expect your proxy voting instructions 30 to 60 days prior to a shareholder meeting.

What’s a control number?

The proxy control number is unique to you and allows you to access your proxy materials and information at www.proxypush.com. If you decide to attend a shareholder meeting, you may be provided an additional control number for access.

I’ve already cast my vote by proxy. Can I still attend the meeting?

Yes! Please let us know if you’d still like to attend the meeting for informational purposes. Remember, you won’t be able to vote a second time if you already voted by proxy.

I already cast my vote by proxy, but I’d like to vote at the shareholder meeting instead. Can I nullify my proxy vote?

Yes. You can request a Legal Proxy, which nullifies the proxy vote and allows you to vote at the shareholder meeting instead:

  1. In the email you received regarding the shareholder meeting from Robinhood@proxydocs.com, click the ‘Vote Now’ button.
  2. At the bottom of the www.proxypush.com page, tap ‘Click here to attend a meeting and vote your shares in person’.
  3. Review and follow the steps listed. Please ensure you are able to attend and vote in person before requesting the Legal Proxy.
How does proxy voting work with Crypto?

Ownership of cryptocurrency doesn’t constitute ownership of shares of a company, which means there are neither shareholder meetings nor votes for crypto owners.

Am I a Beneficial Shareholder or a Registered Shareholder?

All Robinhood customers are beneficial shareholders because the shares Robinhood customers own are held by Robinhood Securities in “street name” (under Robinhood Securities’ name, rather than the names of the individual legal owners). This is why we provide you with the proxy materials to participate in a shareholder meeting.

“Registered shareholders” are owners of shares that are directly “registered” with the issuing company in the shareholder’s name. This type of ownership is not something Robinhood currently supports on our platform.

I own shares of MEOW stock. Why didn’t I receive a proxy email?

There are two reasons you may not have received an email to vote by proxy even if you own the shares:

  1. Margin. Robinhood Securities is lending you money when you use margin to buy stocks. As a result, you may give up some or all of your voting rights since the shares may be used as collateral. Note that you may not even receive proxy materials for a shareholder meeting relating to shares you bought with margin.

You can read more about this in the Robinhood Customer Margin and Short Account Agreement.

  1. Settlement. You must hold settled shares on the record date set by the issuing company to participate or vote during a shareholder meeting. For more information on when a specific company's record date is and if you qualify, reach out to us at support@robinhood.com.
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Glossary

Legal Proxy

Proof of ownership that is used to attend a shareholder meeting.

Mediant

Third-party shareholder communications firm at www.proxypush.com that allows you to participate in shareholder meetings. Mediant also sends various notifications to Robinhood customers, such as prospectus and corporate action notifications.

Proxy materials

Information provided by the issuer to the shareholder to inform them of what is to be discussed and voted on at the meeting.

Proxy vote

Casting your vote online in advance of the shareholder meeting.

Record Date

The date used by the issuing company to determine which shareholders are eligible to vote.

Reference No. 20200522-1195801-3605947
Still have questions? Contact Robinhood Support